Feb 9, 2017
TnT Editor

Microsoft Outlook 2016 78 Most Useful Shortcut Keys (Keyboard Accelerators) – Tip and Trick

Microsoft Outlook is an email application, calendar, task manager, contact manager, note taking, and journal service from Microsoft that available as a part of the Microsoft Office suite. Nowadays, most of people rely on Microsoft Outlook to manage email, daily tasks, set schedule meetings, and more. Here’s a good news for everyone. Tip and Trick have compiled a list of useful keyboard shortcuts that will help improve productivity and speed up work task around Microsoft Outlook.

Note: The shortcuts in this article refer to the US keyboard layout.

Microsoft Outlook 2016 78 Most Useful Shortcut Keys (Keyboard Accelerators) - Tip and Trick

Here the 78 Useful Keyboard Shortcuts for Microsoft Outlook 2016

Microsoft Outlook Shortcut Keys

Frequently used shortcuts

  1. Escape or Enter : Close
  2. Alt+H : Go to Home tab
  3. Ctrl+Shift+M : New message
  4. Alt+S : Send
  5. Alt+N, A, F : Insert file
  6. Ctrl+Shift+K : New task
  7. Delete (when a message, task, or meeting is selected) : Delete
  8. Ctrl+E Alt+H, R, P : Search
  9. Alt+H, R, P : Reply
  10. Alt+H, F, W : Forward
  11. Alt+H, R, A : Reply All
  12. Ctrl+C or Ctrl+Insert : Copy NOTE: Ctrl+Insert is not available in the Reading pane.
  13. Alt+S, S : Send/Receive
  14. Ctrl+2 : Go to calendar
  15. Ctrl+Shift+A : Create appointment
  16. Alt+H, M, V, select folder from list : Move to folder
  17. Alt+JA, A, S : Attachment SaveAs

Basic navigation

  1. Ctrl+1 : Switch to Mail view
  2. Ctrl+2 : Switch to Calendar view
  3. Ctrl+3 : Switch to Contacts view
  4. Ctrl+4 : Switch to Tasks view
  5. Ctrl+5 : Switch to Notes
  6. Ctrl+6 : Switch to Folder list in the Folder pane
  7. Ctrl+7 : Switch to Shortcuts
  8. Ctrl+8 : Switch to Journal
  9. Ctrl+Period : Switch to next open message
  10. Ctrl+Comma : Switch to previous open message
  11. Ctrl+Shift+Tab or Shift+Tab : Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
  12. The Tab key : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar
  13. F6 : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon
  14. Ctrl+Tab : Move around message header lines in the Folder pane or an open message
  15. Arrow keys : Move around within the Folder pane
  16. Ctrl+Y : Go to a different folder
  17. F3 or Ctrl+E : Go to the Search box
  18. Alt+Up Arrow or Ctrl+Comma or Alt+Page Up : In the Reading pane, go to the previous message
  19. Spacebar : In the Reading pane, page down through text
  20. Shift+Spacebar : In the Reading pane, page up through text
  21. The Left Arrow key or the Right Arrow key, respectively : Collapse or expand a group in the email message list
  22. Alt+B or Alt+Left Arrow : Go back to previous view in the main Outlook window
  23. Alt+Right Arrow : Go forward to next view in the main Outlook window
  24. Ctrl+Shift+W : Select the InfoBar and, if available, show the menu of commands


  1. Ctrl+Shift+I : Switch to Inbox
  2. Ctrl+Shift+O : Switch to Outbox
  3. Ctrl+K : Check names
  4. Alt+S : Send
  5. Ctrl+R : Reply to a message
  6. Ctrl+Shift+R : Reply All to a message
  7. Ctrl+Alt+R : Reply with meeting request
  8. Ctrl+F : Forward a message
  9. Ctrl+Alt+J : Mark a message as not junk
  10. Ctrl+Shift+I : Display blocked external content (in a message)
  11. Ctrl+Shift+S : Post to a folder
  12. Ctrl+Shift+N : Apply Normal style
  13. Ctrl+M or F9 : Check for new messages
  14. The Up Arrow key : Go to the previous message
  15. The Down Arrow key : Go to the next message
  16. Ctrl+N : Create a message (when in Mail view)
  17. Ctrl+Shift+M : Create a message (from any Outlook view)
  18. Ctrl+O : Open a received message
  19. Ctrl+Shift+D : Delete and ignore a conversation
  20. Ctrl+Shift+B : Open the Address Book
  21. Insert : Add a Quick flag to an unopened message
  22. Ctrl+Shift+G : Display the Flag for follow up dialog box
  23. Ctrl+Q : Mark as read
  24. Ctrl+U : Mark as unread
  25. Ctrl+Shift+W : Open the MailTip in the selected message
  26. F4 : Find or replace
  27. F7 : Spellcheck
  28. F9 : Send and receive all
  29. Shift+F4 : Find next
  30. Ctrl+Enter : Send
  31. Ctrl+P : Print
  32. Ctrl+F : Forward
  33. Ctrl+Alt+F : Forward as attachment
  34. Alt+Enter : Show the properties for the selected item
  35. Ctrl+Alt+M : Mark for download
  36. Ctrl+Alt+U : Check Mark for download status
  37. Ctrl+B (when a Send/Receive is in progress) : Display Send/Receive progress

There are over 200 Microsoft Outlook keyboard shortcuts (full keyboard shortcuts lists) for Windows PC – 275 Useful Keyboard Shortcuts For Microsoft Outlook

You can share or follow us on Twitter, add us to your circle on Google+ or like our Facebook page to keep yourself updated on all the latest info from Microsoft, Google, Apple and the Web

Pin It on Pinterest

Share This

Share This

Share this post with your friends!