Microsoft Outlook 2016 78 Most Useful Shortcut Keys (Keyboard Accelerators) – Tip and Trick

Microsoft Outlook is an email application, calendar, task manager, contact manager, note taking, and journal service from Microsoft that available as a part of the Microsoft Office suite. Nowadays, most of people rely on Microsoft Outlook to manage email, daily tasks, set schedule meetings, and more. Here’s a good news for everyone. Tip and Trick have compiled a list of useful keyboard shortcuts that will help improve productivity and speed up work task around Microsoft Outlook.

Note: The shortcuts in this article refer to the US keyboard layout.

Here the 78 Useful Keyboard Shortcuts for Microsoft Outlook 2016

Microsoft Outlook Shortcut Keys

Frequently used shortcuts

1. Escape or Enter : Close
2. Alt+H : Go to Home tab
3. Ctrl+Shift+M : New message
4. Alt+S : Send
5. Alt+N, A, F : Insert file
6. Ctrl+Shift+K : New task
7. Delete (when a message, task, or meeting is selected) : Delete
8. Ctrl+E Alt+H, R, P : Search
9. Alt+H, R, P : Reply
10. Alt+H, F, W : Forward
11. Alt+H, R, A : Reply All
12. Ctrl+C or Ctrl+Insert : Copy NOTE: Ctrl+Insert is not available in the Reading pane.
13. Alt+S, S : Send/Receive
14. Ctrl+2 : Go to calendar
15. Ctrl+Shift+A : Create appointment
16. Alt+H, M, V, select folder from list : Move to folder
17. Alt+JA, A, S : Attachment SaveAs

Basic navigation

1. Ctrl+1 : Switch to Mail view
2. Ctrl+2 : Switch to Calendar view
3. Ctrl+3 : Switch to Contacts view
4. Ctrl+4 : Switch to Tasks view
5. Ctrl+5 : Switch to Notes
6. Ctrl+6 : Switch to Folder list in the Folder pane
7. Ctrl+7 : Switch to Shortcuts
8. Ctrl+8 : Switch to Journal
9. Ctrl+Period : Switch to next open message
10. Ctrl+Comma : Switch to previous open message
11. Ctrl+Shift+Tab or Shift+Tab : Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
12. The Tab key : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar
13. F6 : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon
14. Ctrl+Tab : Move around message header lines in the Folder pane or an open message
15. Arrow keys : Move around within the Folder pane
16. Ctrl+Y : Go to a different folder
17. F3 or Ctrl+E : Go to the Search box
18. Alt+Up Arrow or Ctrl+Comma or Alt+Page Up : In the Reading pane, go to the previous message
19. Spacebar : In the Reading pane, page down through text
20. Shift+Spacebar : In the Reading pane, page up through text
21. The Left Arrow key or the Right Arrow key, respectively : Collapse or expand a group in the email message list
22. Alt+B or Alt+Left Arrow : Go back to previous view in the main Outlook window
23. Alt+Right Arrow : Go forward to next view in the main Outlook window
24. Ctrl+Shift+W : Select the InfoBar and, if available, show the menu of commands

Mail

1. Ctrl+Shift+I : Switch to Inbox
2. Ctrl+Shift+O : Switch to Outbox
3. Ctrl+K : Check names
4. Alt+S : Send
5. Ctrl+R : Reply to a message
6. Ctrl+Shift+R : Reply All to a message
7. Ctrl+Alt+R : Reply with meeting request
8. Ctrl+F : Forward a message
9. Ctrl+Alt+J : Mark a message as not junk
10. Ctrl+Shift+I : Display blocked external content (in a message)
11. Ctrl+Shift+S : Post to a folder
12. Ctrl+Shift+N : Apply Normal style
13. Ctrl+M or F9 : Check for new messages
14. The Up Arrow key : Go to the previous message
15. The Down Arrow key : Go to the next message
16. Ctrl+N : Create a message (when in Mail view)
17. Ctrl+Shift+M : Create a message (from any Outlook view)
18. Ctrl+O : Open a received message
19. Ctrl+Shift+D : Delete and ignore a conversation
20. Ctrl+Shift+B : Open the Address Book
21. Insert : Add a Quick flag to an unopened message
22. Ctrl+Shift+G : Display the Flag for follow up dialog box
23. Ctrl+Q : Mark as read
24. Ctrl+U : Mark as unread
25. Ctrl+Shift+W : Open the MailTip in the selected message
26. F4 : Find or replace
27. F7 : Spellcheck
28. F9 : Send and receive all
29. Shift+F4 : Find next
30. Ctrl+Enter : Send
31. Ctrl+P : Print
32. Ctrl+F : Forward
33. Ctrl+Alt+F : Forward as attachment
34. Alt+Enter : Show the properties for the selected item
35. Ctrl+Alt+M : Mark for download
36. Ctrl+Alt+U : Check Mark for download status
37. Ctrl+B (when a Send/Receive is in progress) : Display Send/Receive progress

There are over 200 Microsoft Outlook keyboard shortcuts (full keyboard shortcuts lists) for Windows PC – 275 Useful Keyboard Shortcuts For Microsoft Outlook

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