Feb 9, 2017
TnT Editor

Microsoft Outlook 2016 78 Most Useful Shortcut Keys (Keyboard Accelerators) – Tip and Trick

Microsoft Outlook is an email application, calendar, task manager, contact manager, note taking, and journal service from Microsoft that available as a part of the Microsoft Office suite. Nowadays, most of people rely on Microsoft Outlook to manage email, daily tasks, set schedule meetings, and more. Here’s a good news for everyone. Tip and Trick have compiled a list of useful keyboard shortcuts that will help improve productivity and speed up work task around Microsoft Outlook.

Note: The shortcuts in this article refer to the US keyboard layout.

Microsoft Outlook 2016 78 Most Useful Shortcut Keys (Keyboard Accelerators) - Tip and Trick

Here the 78 Useful Keyboard Shortcuts for Microsoft Outlook 2016

Microsoft Outlook Shortcut Keys

Frequently used shortcuts

  1. Escape or Enter : Close
  2. Alt+H : Go to Home tab
  3. Ctrl+Shift+M : New message
  4. Alt+S : Send
  5. Alt+N, A, F : Insert file
  6. Ctrl+Shift+K : New task
  7. Delete (when a message, task, or meeting is selected) : Delete
  8. Ctrl+E Alt+H, R, P : Search
  9. Alt+H, R, P : Reply
  10. Alt+H, F, W : Forward
  11. Alt+H, R, A : Reply All
  12. Ctrl+C or Ctrl+Insert : Copy NOTE: Ctrl+Insert is not available in the Reading pane.
  13. Alt+S, S : Send/Receive
  14. Ctrl+2 : Go to calendar
  15. Ctrl+Shift+A : Create appointment
  16. Alt+H, M, V, select folder from list : Move to folder
  17. Alt+JA, A, S : Attachment SaveAs

Basic navigation

  1. Ctrl+1 : Switch to Mail view
  2. Ctrl+2 : Switch to Calendar view
  3. Ctrl+3 : Switch to Contacts view
  4. Ctrl+4 : Switch to Tasks view
  5. Ctrl+5 : Switch to Notes
  6. Ctrl+6 : Switch to Folder list in the Folder pane
  7. Ctrl+7 : Switch to Shortcuts
  8. Ctrl+8 : Switch to Journal
  9. Ctrl+Period : Switch to next open message
  10. Ctrl+Comma : Switch to previous open message
  11. Ctrl+Shift+Tab or Shift+Tab : Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
  12. The Tab key : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar
  13. F6 : Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar, and show the access keys in the Outlook ribbon
  14. Ctrl+Tab : Move around message header lines in the Folder pane or an open message
  15. Arrow keys : Move around within the Folder pane
  16. Ctrl+Y : Go to a different folder
  17. F3 or Ctrl+E : Go to the Search box
  18. Alt+Up Arrow or Ctrl+Comma or Alt+Page Up : In the Reading pane, go to the previous message
  19. Spacebar : In the Reading pane, page down through text
  20. Shift+Spacebar : In the Reading pane, page up through text
  21. The Left Arrow key or the Right Arrow key, respectively : Collapse or expand a group in the email message list
  22. Alt+B or Alt+Left Arrow : Go back to previous view in the main Outlook window
  23. Alt+Right Arrow : Go forward to next view in the main Outlook window
  24. Ctrl+Shift+W : Select the InfoBar and, if available, show the menu of commands


  1. Ctrl+Shift+I : Switch to Inbox
  2. Ctrl+Shift+O : Switch to Outbox
  3. Ctrl+K : Check names
  4. Alt+S : Send
  5. Ctrl+R : Reply to a message
  6. Ctrl+Shift+R : Reply All to a message
  7. Ctrl+Alt+R : Reply with meeting request
  8. Ctrl+F : Forward a message
  9. Ctrl+Alt+J : Mark a message as not junk
  10. Ctrl+Shift+I : Display blocked external content (in a message)
  11. Ctrl+Shift+S : Post to a folder
  12. Ctrl+Shift+N : Apply Normal style
  13. Ctrl+M or F9 : Check for new messages
  14. The Up Arrow key : Go to the previous message
  15. The Down Arrow key : Go to the next message
  16. Ctrl+N : Create a message (when in Mail view)
  17. Ctrl+Shift+M : Create a message (from any Outlook view)
  18. Ctrl+O : Open a received message
  19. Ctrl+Shift+D : Delete and ignore a conversation
  20. Ctrl+Shift+B : Open the Address Book
  21. Insert : Add a Quick flag to an unopened message
  22. Ctrl+Shift+G : Display the Flag for follow up dialog box
  23. Ctrl+Q : Mark as read
  24. Ctrl+U : Mark as unread
  25. Ctrl+Shift+W : Open the MailTip in the selected message
  26. F4 : Find or replace
  27. F7 : Spellcheck
  28. F9 : Send and receive all
  29. Shift+F4 : Find next
  30. Ctrl+Enter : Send
  31. Ctrl+P : Print
  32. Ctrl+F : Forward
  33. Ctrl+Alt+F : Forward as attachment
  34. Alt+Enter : Show the properties for the selected item
  35. Ctrl+Alt+M : Mark for download
  36. Ctrl+Alt+U : Check Mark for download status
  37. Ctrl+B (when a Send/Receive is in progress) : Display Send/Receive progress

There are over 200 Microsoft Outlook keyboard shortcuts (full keyboard shortcuts lists) for Windows PC – 275 Useful Keyboard Shortcuts For Microsoft Outlook

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